Every invoice and expense receipt checked, approved and posted. TaxComply catches duplicates, calculation errors, wrong VAT rates and missing mandatory details — before you pay. Snap expenses with your phone and throw the paper away.
Apex TechSolutions GmbH
VAT ID: DE314159265 (BZSt Verified)
Global Logistics Corp
Tax Mismatch: €147.00 vs €247.00
Paper in the mail, PDFs in the inbox, receipts in a jacket pocket: every gap in invoice intake costs money or time — and often only shows when paying or in a tax audit.
No installation, no interface: your company gets its own intake address. Suppliers send invoices straight there — or you forward them from your mailbox.
To rechnung+your-company@taxcomply.cloud — straight from the supplier or by a forwarding rule in your mailbox. Only sender domains you approve are accepted.
Every check comes back as a traffic light: green forwards the checked invoice to your accounting or payment mailbox, yellow and red report the findings with a link straight to the receipt.
Connecting your accounting software (CashCtrl, Lexoffice and more) and the audit-proof archive are optional — start without both and switch them on when you are ready.
TaxComply doesn't just check — each document moves from intake through approval into your accounting.
Upload invoices by drag & drop or forward them to your company's own intake address. Only sender domains you have approved are accepted.
Mandatory invoice details under your country's law, the VAT rate valid on the supply date, invoices with several VAT rates, small-amount and foreign invoices, duplicates. Foreign currencies at the official BMF rates.
Flagged documents become a task for accounting: approve, reject with a note or withhold payment. Notifications per result to a green, yellow or red mailbox.
Approved documents are posted to your accounting software — CashCtrl, Lexoffice and more — or handed to your accountant as a pre-assigned list by account and VAT rate (Excel/PDF), with account assignments TaxComply learns per supplier.
Duplicates and math for everyone — mandatory details, VAT rates and VAT IDs under your country's law.
Qualified confirmation of foreign EU VAT IDs at the German Federal Central Tax Office (§ 18e UStG), VIES as fallback. The raw response is stored as evidence.
Verifies Swiss UID numbers with `MWST` suffix (`CHE-123.456.789 MWST`), reduced rates (8.1%, 2.6%, 3.8%), and 5-centime rounding (Art. 26 MWSTG).
Mandatory invoice details under § 11 Austrian VAT Act 1994, UID check via VIES, all VAT rates incl. 4.9% from July 2026, and the recipient UID above €10,000.
Known invoice numbers — also from an imported list of your past invoices — and calculation errors are caught before you pay. On errors TaxComply writes the email to the supplier.
TaxComply detects hidden instructions to the AI in an invoice, checks that the values read really appear on the receipt, and warns when a known supplier suddenly gives a different IBAN — the most common invoice fraud. Suspicious receipts are never approved automatically.
ZUGFeRD/Factur-X and XRechnung (CII and UBL) are read from the structured data — no AI, no typing — and every e-invoice is also checked formally against EN 16931 and XRechnung.
Amounts, VAT rates, supplier and line items come straight from the XML. An XML invoice arriving by email together with a PDF is one receipt.
Violations of EN 16931 and the XRechnung rules appear with their rule number in the report — for a targeted correction by the supplier.
Since 2025 you must be able to receive e-invoices; PDF invoices remain permitted only during the transition until the end of 2026 or 2027. TaxComply shows for every invoice whether it already meets the obligation.
Employees photograph the receipt with their phone or forward it by email. TaxComply reads it, checks it against the law and your expense policy, accounting approves — posted and archived audit-proof.
Snap the receipt in the expense app or send it to the expense address — separately for company card and paid privately.
On top of the mandatory invoice details, TaxComply checks expense-specific points such as expense type, hotel breakfast and business meals.
Store your company's own expense rules. The AI checks every expense receipt against them and hands deviations to accounting for approval.
Management, accounting and employees: employees only see their own expenses and the exchange rates, accounting checks and approves.
Approved by accounting — nobody there approves their own expense receipt. In your accounting, expenses paid privately are posted against the employee.
Count, paid privately, company card, open approvals and documents with findings — for the current month, quarter or year.
You may then throw the paper receipt away, provided it is archived audit-proof (included in Business and Scale, bookable in Flex and Basic) and your procedure documentation describes the replacing scan — TaxComply provides both.
TaxComply keeps every completed document with its audit protocol unalterable and protected against deletion: 10 years, following the rules of Germany, Austria and Switzerland. No archive system of your own needed.
Every file is kept with a retention lock (WORM) in a data centre in Frankfurt. Until the period ends nobody can delete or overwrite it — not even us.
Original document, supplementary records such as business-meal details, and the audit protocol: result of every checkpoint, answers from BZSt, VIES and the UID register, who approved and when.
Every document gets a digital fingerprint (SHA-256) on intake. The audit report shows “archived on … · unalterable until … · checksum ok”, and a complete log shows every step.
If a document is decided again or re-checked after approval, TaxComply archives a new version. Earlier versions stay unchanged.
All documents of a period as a ZIP: originals, supplementary records, audit data and archive protocol with checksums. TaxComply also drafts your procedure documentation.
Germany 8 or 10 years (§ 147 AO, § 14b UStG), Austria 7 years (§ 132 BAO), Switzerland 10 years (Art. 958f CO, GeBüV, Art. 70 VAT Act) — 10 years cover all three.
Included in Business and Scale — bookable in Flex and Basic for €9 per month or €99 per year
When activated, TaxComply also archives your already completed documents.
Archived documents stay stored until their period ends, even after the contract ends; at contract end you receive a complete copy. Access to the archive after the end of the contract: €99 per year. Longer special periods (e.g. for real estate) are not covered. Responsibility for proper bookkeeping remains with you.
For tax advisors in Germany and Austria and fiduciaries (Treuhänder) in Switzerland.
Switch into the document review of any client you look after with one click — with the rights of the client's management.
Clients register with your firm's code and are assigned to you once you confirm.
Buy credits centrally and pass them on to your clients.
Firm registration with a digitally accepted partner contract; called fiduciary (Treuhänder) in Switzerland.
Detected input tax risk, straight-through rate, time saved and credit balance — per period.
Every checked document searchable and filterable, with a supplier register built from the checked invoices.
For every checkpoint the legal basis with its wording and source — for Germany, Austria and Switzerland.
Net, gross and tax amount calculated in seconds — for Switzerland with every VAT rate, accommodation included.
Check any EU VAT ID or Swiss UID, including the register's raw response; in Switzerland with a register extract and company search.
Official monthly rates and ECB daily rates; interface in German, English and French, also on smartphones.
Choose your country and adjust the sliders to match your monthly volume of documents and their average gross amount to see your estimated ROI in protected input tax and saved accounting hours.
Invoices and expense receipts, 0 to 5,000
Every invoice counts once — whatever its amount
Mandatory details, VAT ID in the register, rate and amount
Full cost per hour including overheads
Simplified: ~2% faulty documents, all at the average amount; time value = documents × checking time × hourly rate; net benefit = input tax at risk + time value − TaxComply (cheapest plan, net).
Start Your Free TrialDomestic or foreign, small amount or foreign currency: you pay per checked invoice — no surcharges. Prices in euros, net plus VAT;Prices in Swiss francs, net plus VAT; secure payment via Stripe.
For sole traders and small volumes — no subscription
For small SMEs with a predictable flow of receipts
For SMEs with a regular flow of receipts
For trade, production and groups
From 2,000 invoices a month, tax advisors and fiduciaries
Foreign invoice, foreign currency, small amount, posting — everything counts as one invoice. Every receipt from upload or the invoice mailbox counts as an invoice; checking the same receipt again is free.
In Basic, Business and Scale: €4 per employee who submits expenses in the month; with Flex through the Flex add-on for €6. Up to 30 expense receipts per active employee and month included. Expense receipts are paid receipts — an open invoice (with a due date or payment reference) counts as an invoice.
New customers get 25 invoices for free, valid for 30 days, no credit card. Subscriptions can be cancelled with one month's notice to the end of a period; upgrades apply at once.